Report Date

The Report Date of a transaction is the date the transaction becomes 'official'. Transactions assume 'official' status once they have been printed on an official document (such as a tax invoice or receipt), or are batched for Medclaims/HIC Online purposes.

The Report Date for Bulk Claim receipts is called the Processing Date within the Summary of Bulk Claim Receipts report. Reports organised by Report Date or Entry Date for Bulk Claim Receipts will be organised by the date they were auto-receipted (a site may have received the payment report for the claim but it still may not have auto-receipted if there were exceptions and they have not been resolved).

By using reports produced by Report Date you can prevent problems that may arise when a receipt is entered into the computer today for a date that had previously been reported. To prevent that receipt not displaying (by appearing in a previously reported date range) you would use Report Date, as that receipt will then show up by Report Date and Entry Date on the date the transaction was entered into the computer. This negates the need to reprint a previous report to include the newly-entered receipt.

For financial information it is recommended that Reports be produced using Report Date as only 'official' transactions are included, and they are included in a structured way where receipts cannot be 'lost' or 'hidden'.

If reporting on Report Date, un-batched Bulk Bill and Vet Affairs vouchers are not included. Their Report Date is set at the time they are batched into the claim.

You must remember that Fee Reports or Day Sheets generated using Report Date will include all private and institutional tax invoices, but they will only include Fees for vouchers that have been batched in claims and they will be organised by the date in which they were batched, not the date they were recorded as vouchers.

For example, administrative staff may not realise that an invoice has been recorded for the wrong invoice type or the wrong amount was charged in error. In this case the account/invoice may need to be reversed and possibly re-issued. When using the Entry Date or Report Date, the reversal will show on the date it was adjusted thus enabling an audit trail to be displayed.