Entry Date

Reports produced by using the Entry Date are organised by the date the transaction is entered into the computer. For Online Bulk Claim receipts the Entry Date and Report Date is the date that auto-receipting occurs [this occurs when the payment report has been received and the corresponding exceptions (if any) have been resolved].

Entry Date and Report Date will produce the same results for Private and Institutional tax invoices and receipts, and Bulk Claim receipts.

Entry Date and Report Date only differ in relation to Bulk Billed or Vet Affairs visits and Held Accounts. The Entry Date of a voucher or held account is the date the individual voucher was entered into Pracsoft, or the date the account was put on hold. Vouchers/visits do not appear on a Fee's Report generated with Report Date until the date that voucher was batched in a claim or the held account was printed on a tax invoice.

It is also for this reason that Report Date is the recommended Date Selection when calculating Practitioner's remuneration to ensure that any error corrections on previous billings are included. Some surgeries may want to calculate Practitioners wages regardless of when a claim has been batched. In this case Entry Date would be a sufficient Date Selection for use in calculating Practitioner's wages.

The time a voucher, invoice, or receipt is recorded is the Entry Date of that Visit/Receipt. The same would apply with the Report Date example, unless the voucher was not batched on the same day as it was entered into Pracsoft.

The main difference between Entry Date and Report Date is illustrated below:

A Bulk Bill voucher is entered into the computer on the 15/06/05 therefore the Entry Date of that transaction is 15/06/05. That voucher was not batched until the 21/06/05 therefore the Report Date would be the 21/06/05.

Suggested Reports to be used by Entry Date:

These may be used for accurate statistical information or stock control based on date of entry.

Demographic: Summary of Monthly Visits

Demographic: Count of Visits by Type for Individual Practitioners

Demographic: Average Wait times

Fees: Practice Fees by Item No.