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Appointment Management
After you have set up your Appointment Book, schedule appointments and send reminders.
Appointment Book Reference
Appointment Book Options
Global and workstation-specific Appointment Book options are managed from the Appointment Book.

Appointment Management
After you have set up your Appointment Book, schedule appointments and send reminders.
- Scheduling Appointments
  Use Pracsoft to book future appointments and record services provided without an appointment, for example, fit-in appointments for walk-in patients.
- Searching Appointments
  Search for recorded appointments.
- Recalls in Pracsoft
  Patient recalls can be associated to appointments.
- Email Appointment Reminders
  Send emails to patients to remind them about appointments.
- Display SMS Message Status in the Appointment Book
  Display the status of SMS messages to patients and their replies in the Appointment Book.
- Printing Appointments
  Print patient appointments.
- Managing Appointment Books
  A default Appointment Book is provided with Pracsoft.
- Appointment Book Reference
  - Default Appointment Book Icons
    Icons used in the Appointment Book to indicate the type of appointment the patient has been scheduled for.
  - Appointment Book Options
    Global and workstation-specific Appointment Book options are managed from the Appointment Book.

Appointment Book Options

Global and workstation-specific Appointment Book options are managed from the Appointment Book.

Select Setup > Options.


Items of interest on this window
Server	The name of your server computer on which your Pracsoft database resides.
Database	The name of the Pracsoft database you are currently logged in to.
Appointment Book	The Appointment Book whose options you are viewing. You can create multiple Appointment Books and assign names to them. However, in the Options window Pracsoft refers to each Appointment Book by its number.
Appointment Book Set Name	The Appointment Book. Appointment Books are named when you create them. You can modify the name here.


Global Options
- First Time Slot - Last Time Slot - Slots per hour	The time of the first appointment (First Time Slot) and last appointment (Last Time Slot). You can also indicate how many slots there are per hour. For example, if you enter 4, there will be 4 appointment time slots per hour and each slot will have a duration of 15 minutes.
- Use Known As - Chart number - Phone number - Mobile number - Address - Date of Birth	Displays the patient's details in the Appointment Book. This information is recorded via the Patient Details window.
Double-Space Reports	Prints a blank line between each appointment when printing the appointment list.


Workstation Options
Open Patient in Clinical when In Consultation	For sites also using Clinical, if this option is set, when a patient in the Appointment Book is flagged as `In Consultation`, the patient's record is opened automatically in Clinical. This occurs only on the same computer.
Refresh Interval	Every time you change a record in the Appointment Book, the view is refreshed instantly. If the Appointment Book is unattended, Refresh Interval determines how often the view is refreshed.
Account Details	Displays the patient's outstanding account details when you schedule an appointment for them.
Warn when entering into RESERVED entries or NON-SESSION times	Displays a warning when you attempt to schedule an appointment in a time slot that is not normally available for appointments.
Require comment for delete	Prompts you to provide a reason when deleting an appointment. This can be important for the surgery's legal and accreditation purposes.
Allow Auto-Delete RESERVED entries	Allows you to delete reserved appointment slots without entering a reason for the deletion.