Reserved Appointments

A reserved appointment is a period you can keep spare, for any purpose.

Before you begin

Procedure

To add a Reserved Appointment:
  1. Open the Appointment module, either:
    • Click Appointment Book
    • Select Waiting Room > Appointment Book.
  2. If you have multiple Appointment Books in use, select the Appointment Book you want to use via the associated drop-down list.
  3. Select the Practitioner for whom you want to assign the reserved appointment, using the associated drop-down list. The image above indicates that the appointment schedule for Dr. A Practitioner is currently selected.
  4. Then either:
    • Select Appointment > > Add Reserved Appointment, or
    • Right-click a free appointment slot and select Add Reserved Appointment
  5. In the Add Reserved Appointment window, select a start and end date for the period of reserved appointment slots.
  6. Indicate how often you want the reserved appointments to recur. The example above shows that the appointments will recur every week. Other options include minutes, hours, days, months and years.
  7. Click Process.
    A list of reserved appointments is displayed in the Appointment List section. If possible, reserved appointments are scheduled for the same time slot as the original, or at the next available time slot.
  8. To delete a specific appointment from the list of reserved appointments, select the appointment from the list and click Delete.
    You cannot select multiple appointments simultaneously.
  9. Click Close to confirm your selections and close the window.
    Note:
    After this window is closed, the recurring appointments are treated as individual appointments; it is no longer possible to deal with them as a group of recurring appointments.

Results

The selected appointment slot is reserved.

What to do next

Each day when you open the Appointment Book, you will be given the option to clear any reserved appointments for the day.